THE CONSTITUTION AND BY-LAWS
THE GEORGIA INTERNAL AFFAIRS INVESTIGATOR’S ASSOCIATION
This organization shall be known as the Georgia Internal Affairs Investigator’s Association.
The purpose of the Georgia Internal Affairs Investigator’s Association shall be:
1. To develop and establish uniform professional standards of performance and integrity for internal affairs investigators.
2. To provide training that brings about professional growth and development.
3. To present a forum for discussion of common problems and current court decisions.
4. To gather and disseminate information regarding improved administrative and technical practices.
5. To assist law enforcement agencies with the continued development of Internal Affairs Units.
6. To foster law enforcement cooperation and the exchange of information and experience through networking among Internal Affairs Investigators throughout the State of Georgia.
Membership in the Association shall consist of three categories: Active, Associate, Honorary.
Active Members shall:
1. Consist of P.O.S.T. certified officers who conduct Internal Affairs Investigations and/or provide direct review of the investigations.
2. Be employed by a municipal, county or state law enforcement or public safety agency.
3. Former active members that are retired from a law enforcement or public safety agency must attend either the Spring or Annual Conference each year following retirement to remain active in the association.
4. Attend either the Spring Training or Annual Conference offered by the association. Membership is effective from the time that individual attends either training until the following Spring Training of the following year.
Associate Members shall:
1. Consist of full-time police attorneys, members of the criminal justice training academies and members of an Attorney General’s office or others approved by the board.
2. Shall not be extended to personnel engaged in for-hire services such as merchant patrols, private detectives, security guards and similar services.
3. Have all the privileges of an Active Membership with the exception to being a voting member.
Honorary Members shall:
1. Consist of those persons who have contributed to the improvement and advancement of the Association or to the improvement of ethical standards in law enforcement in support of Internal Affairs Units.
2. Nomination of persons for Honorary Membership shall be submitted by an Active or Associate Member to the Executive Committee.
3. The nomination shall include a description of the individual’s contributions for review and approval.
4. Honorary Membership shall only be awarded by a unanimous vote by the Executive Board.
5. If a need should arise, the Executive Board will review and have the authority to revoke such membership if the cause is warranted.
There will only be one vote per agency represented at the annual conference for election of officers and any other matters brought before the Executive Board. Those member departments will be allowed to caucus five minutes prior to voting on a specified issue.
Elected Officers of the Association
The elected officers of the Association shall consist of a President, Vice President, Secretary-Treasurer and a Chaplain. Those elected to serve in these offices shall be Active Members of the Association. They shall be elected at the annual conference and shall assume office at the conclusion of the conference.
The following provision applies to those elected to serve in any of these offices.
1. Must work in an Internal Affairs Unit or conduct Internal Investigations for their employing agency.
2. The candidate must be an active executive board member in good standing with a minimum of two current and consecutive years of service on the executive board. (Amended 09-2015).
3. If elected to office and moved from an Internal Affairs Unit or no longer conducting Internal Investigations due to promotion or reassignment, that person holding an Executive Office may continue to serve in his or her elected capacity until the end of their term of office, providing they have the full support of their employing agency.
Terms of Offices:
The term of office for all elected officers shall be a two year term. Officers may serve in his/her elected position for two (2) consecutive terms. Members are eligible to run for a previously held office after waiting one term. The election of President and Vice President shall be decided on even years, (Example: 2010, 2012). The election of Secretary-Treasurer and Chaplain shall be decided on the odd number years, (Example: 2011, 2013).
If a vacancy occurs in any office other than the President during their term of office, the Executive Committee will recommend and appoint an active member to fulfill the position until the next Annual Conference. Should the President step down or leave office for any reason, then the Vice President would automatically fill that office until the next Annual Conference and a special election held.
Duties of Elected Officers
The President shall preside at all meetings of the association. The President shall:
1. Be a member of all committees.
2. Unless otherwise provided for by the constitution, his/her decision shall be final.
3. His/her decision may be reversed by two thirds (2/3) vote of the membership present at the annual conference.
4. He/she shall appoint pro-tem officers in cases of absentees.
5. He/she shall have the authority to call a special meeting should occasions and circumstances warrant.
6. He/she shall notify the Executive Committee of the purpose of the meeting.
7. He/she will also advise the Executive Committee of the date, time and location of the special called meeting.
The Vice President shall serve as President in cases of death, resignation, removal, suspension, inability to serve or the absence of the President.
The Secretary-Treasurer shall:
1. Collect and be responsible for monies.
2. Disperse any necessary funds approved by the President or his/her designee.
3. Prepare and submit monthly and annual financial report made available to the President and Executive Committee.
4. Maintain all unexpended monies in an Association bank account.
5. Perform all other duties requested by the President and Executive Committee.
6. Prepare and maintain a record of the minutes of each Executive Board and Committee meeting and disperse to the Executive Board and Committee.
7. Shall within sixty (60) days from the time of being elected Secretary-Treasurer and receiving the financial records, have an audit of the association account.
8. Shall submit the findings of the audit at the next Executive Board and Committee.
The Chaplain shall:
1. Open and close all training functions and meetings with prayer.
2. Perform other benevolent duties assigned by the President and Executive Committee.
3. Be responsible for the opening ceremonies of the spring and annual conference.
The Executive Committee shall:
1. Be appointed by the President.
2. Be an active member.
3. Serve for a period of one (1) Year.
4. Attend all Executive Board and Committee meetings unless prior notification is given.
5. A retiring President shall be a member of this committee for the year immediately following his/her term of office.
6. Have the President serve as Chairman of this committee.
7. Be the governing body who serves as decision makers, regarding any and all business in the best interest of the association.
Individual Committees served by members of the Executive Committee:
2. Gifts & Plaque
4. Spring Training & Annual Conference Site
5. Other Committees as deemed necessary by the President
Board and Committee Meetings:
1. All meetings will be held when needed or requested by the President at a centralized location.
Amendment of the Association Constitution & By-Laws
In order that the Constitution and By-Laws be amended, the following must occur: 1. Two-thirds (2/3) of the membership assembled at the annual conference must vote in favor of the purposed amendment. 2. Amendments may be proposed either by the Executive Committee or by petition of fifteen percent (15%) of the membership assembled at the annual conference.
The order of business of the Association shall be as follows:
1. Call the meeting to order
2. Opening Prayer
3. Roll call
4. Reading and approval of minutes
5. Secretary-Treasurer’s Report
6. President’s Report
7. Committee Reports
8. Discussion of any unfinished business
9. Presentation of Awards and Plaques
10. Election of Officers
In the event that this association should disband, all association monies shall be given to non-profit law enforcement related organization with like or similar purposes. Under no circumstances shall any Association money be given to or for the benefit of personal gain.
THE CONSTITUTION AND BY-LAWS